Privacy Policy

Who is responsible for your information?

Nathan Beuken Fitness is the data controller for personal information handled through this website and its coaching enquiries. This means I decide how and why that information is used.

You can contact Nathan Beuken Fitness about privacy matters at nathanbeukenfitness@outlook.com.

Information I may collect

The website does not have an enquiry form that submits information to a website database. Depending on how you choose to contact me, I may receive:

• your name, email address and the information you include when you send an enquiry by email;
• information you provide when arranging a consultation through Calendly, such as contact details, availability and any information you choose to share; and
• information you choose to provide when discussing coaching or requested services.

Please do not include sensitive health information in an initial email enquiry unless it is necessary and you are comfortable doing so.

How and why information is used

I use enquiry and consultation information to respond to you, arrange consultations, answer questions and communicate about services you have asked about.

Where UK data-protection law applies, this processing is normally based on my legitimate interests in responding to genuine enquiries and operating the business, or on taking steps at your request before entering into a coaching agreement. If you become a client, information needed to provide the agreed service may also be processed because it is necessary for that agreement. Information may also be retained where needed to meet a legal obligation.

Email addresses are not currently collected for newsletters or unsolicited marketing.

Hosting, booking and email providers

The website is planned to be hosted through Cloudflare Pages. The website’s own code does not include analytics, advertising trackers, application cookies or browser storage. However, hosting providers may process technical information such as IP addresses and server logs when a website is accessed. Cloudflare’s live configuration and privacy information should be considered alongside this policy.

Free consultations are arranged through a link to Calendly. Calendly is not embedded in this website; selecting the booking link opens Calendly’s service in a new tab. Information you provide there is handled under Calendly’s own terms and privacy information, as well as for the purpose of arranging your consultation.

Email enquiries are sent to nathanbeukenfitness@outlook.com using Microsoft Outlook. Microsoft may process email information as the email-service provider. Its handling of information, account configuration and any international transfers are governed by the applicable Microsoft terms and privacy information.

Calculator privacy

The Calorie & Energy Expenditure, Weight Change, Protein Intake, One-Rep Max and Plan Your Next Set calculators process the values you enter locally in your browser. The website does not transmit or store those calculator inputs.

When you choose to pass an estimated maintenance-calorie value from the Calorie Calculator to the Weight Change Calculator, that value is added to the destination URL so the next calculator can prefill it. It is not stored by the website, but it may appear in your browser history or in technical hosting logs.

Cookies, analytics and external links

The current website code does not use analytics tools, advertising trackers, application cookies or browser storage. As a result, the website does not currently provide a cookie-consent banner.

The site includes links to Calendly and selected scientific or reference resources. These links only open when you choose to follow them. Once you leave this website, the external provider’s privacy and cookie practices apply. Those providers may use cookies or process information independently of Nathan Beuken Fitness.

How long information is kept

Enquiries and consultation records from people who do not become clients are kept for up to 12 months, then reviewed and deleted unless there is a legitimate reason to retain them for longer.

Retention periods for client records may differ depending on the service provided, legal obligations and the ongoing client relationship. These arrangements should be confirmed before coaching begins.

Your data-protection rights

Depending on the circumstances, you may have the right to ask for access to your personal information, correction of inaccurate information, deletion, restriction of processing, objection to processing based on legitimate interests, or data portability. You may also have the right to withdraw consent where processing is based on consent.

To make a request, contact nathanbeukenfitness@outlook.com. I may need to confirm your identity before responding.

If you are unhappy with how your information is handled, you can raise a concern with the UK Information Commissioner’s Office (ICO) at ico.org.uk/make-a-complaint.

Changes to this policy

This policy may be updated when the website, its providers or business practices change. The latest version will always be published on this page with an updated date.